ATS cost calculator
Three year total for a per seat contract against the same hiring workflow self-hosted. Move the sliders to match your setup. Nothing you enter leaves your browser.
8
Recruiters, hiring managers and interviewers who review candidates
$45
Take your annual invoice and divide by seats and twelve
$40
A small instance with Postgres and object storage, per month
Which RabbitHR plan?
Free forever, self-hosted, unlimited seats. You pay only for hosting.
Three year total
Per seat contract
$12,960
RabbitHR, Community
$1,440
You keep
$11,520
Over three years, at 8 seats. Roughly $320 a month back.
What this does and does not count
- ✓Licence fees and your own hosting bill
- ✓Every seat, including hiring managers who read candidates
- →Not counted: your setup time, roughly an afternoon once
- →Not counted: migration effort from your current tool
Test the number on a real role
Deploy the free edition, import one open job, and compare the workflow before your renewal date.
How to read the result
What is a fair seat count?
Count everyone who needs to read a candidate, not just recruiters. Teams routinely under-license and then run interviews out of email, which is where the process slows down.
What does self-hosting really cost?
For most teams it is one small instance, a managed Postgres and a storage bucket. Set the hosting slider to what your cloud already charges for a comparable service.
When is the paid plan worth it?
When resume volume outgrows the time your team has to read it. AI screening pays for itself at roughly one hundred applicants per open role.
Next: audit your time to hire or see plan detail
Book a 30 minute walkthrough