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Recruiter capacity planner

How many open roles can your team actually carry? Set the load and the planner shows the hours the work needs against the hours you have, plus what screening automation gives back.

8
40
3
3
2
28
Hours left after meetings, admin and the parts of the job nobody schedules.
Weekly load
Work required
58h
Capacity available
56h
104% of capacity4 roles per recruiter
Over capacity, the queue is growing
Every week adds backlog. The cheapest fix is removing coordination and pre-ranking the resume pile before a human opens it.
Where the hours go
Resume review
16h
Interviews
30h
Coordination
12h

AI screening plus self-serve booking typically returns around 18h a week here, which is 0.7 recruiter days.

Buy back the hours, not more headcount

Self-serve booking removes most coordination, and AI screening ranks the pile so a human reads a shortlist. Both are cheaper than another recruiter.

See plans

Reading your load

How many roles per recruiter?

Eight to twelve is a common working range for standard roles. Senior or niche searches pull it down fast, and high applicant volume pulls it down further.

Coordination is the hidden tax

The planner assumes roughly 15 minutes of scheduling and chasing per interview. Self-serve booking removes most of it, which is usually the fastest capacity win available.

Over capacity has a cost

Past 100 percent the queue grows every week, candidates go cold, and the roles you are slowest on are usually the ones you needed most.

Next: audit your cycle time or check the tooling cost
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